Official Contractor List

27 Belmont Avenue Belmont WA 6104
Kirsty Bellman
T +61 8 9475 2026 
M +61 (0)419 969 147


Benjamin Wilson
National Manager
Fairs & Events Australia
o:   +61 (3) 9330 9019
m : +61 409 791 763
ipt:  8613 9010

10 Dyer Road, Bassendean, WA 6054
T. 08 9371 6400 

21 Mounts Bay Rd, Perth WA 6000
T +61 8 9338 0300 


PO Box 104, RBH Post Office QLD 4029
1800 814 611
+61 7 3854 1507

Deliveries & Logistics (Move-In & Move-Out)

Move-In Procedures


Tuesday 21 September 2021

12:00PM – 8:00PM


Perth Convention & Exhibition Centre is controlled by a manned checkpoint. In order to minimise traffic congestion on the public roads surrounding the venue, it is a venue requirement that a move-in schedule is developed and adhered to. Vehicles trying to access the loading dock outside of their designated timeslot will not be granted access.

Space only exhibitors: If you have a custom stand, you will need to book two move-in times: the first timeslot is for your stand-builder to deliver their build materials. The second timeslot will be for delivery of your exhibition and/or display goods.

While the deadline for this compulsory form is Friday, 20 August 2021, you are encouraged to submit this as early as possible so Agility can do the best to accommodate your preference. Considerations such as your position on the floorplan will also be taken into account. If you using Agility for transport, a timeslot will be automatically scheduled for you. If using own transport company, you must book a move in time/s.

Please contact Agility if you have any questions about the form.


Benjamin Wilson
National Manager
Fairs & Events Australia
o:   +61 (3) 9330 9019
m : +61 409 791 763
ipt:  8613 9010  


Goods are not to be delivered to the venue prior to Move-in, TUESDAY 20 SEPTEMBER 2021. All vehicles requesting access to deliver goods outside the Move-In times will be refused admission to the venue.

Please ensure that you are on site when you arrange for the delivery of your freight. Neither Reed Exhibitions nor the venue will take delivery for any goods, packages or other materials on behalf of an exhibitor. Reed Exhibitions will accept no responsibility for the safety of any such items delivered to the site or awaiting collection in the absence of the exhibitor, their agent or their contractor.

Please use Delivery Label via link below or use the following information: 

21 Mounts Bay Road PERTH WA 6000

Att: Company / Trading Name:
Stand Number:
Name of contact person onsite:
Mobile of contact person onsite:


Loading Dock hours are 7:30am to 3:00pm Monday to Friday.
If the loading dock is unattended, please call Security on 08 9338 0334.

  • PCEC does not provide storage for any Exhibitor items delivered or provide forklifting services please contact Agility Fairs and Events directly on +61 8 9338 0341 to organise Pallet Jack services.
  • Whilst making deliveries you MUST be in high-visibility clothing and enclosed shoes
  • There is NO PARKING available on the loading dock
  • All exhibitors MUST complete the Agility Form to be allocated a time to access the loading dock. 

Important Information:

  • Goods delivery can be done during move-in times. (**Deliveries cannot be made prior to the first date of move in **Tuesday 20th July 2021)
  • Neither PCEC nor the Organisers will take delivery of any goods, packages or other material on behalf of exhibitors, nor will the Organisers accept responsibility for the safety or well-being of any such items delivered to the site in the absence of the exhibitor, his/her agent or contractor.
  • All stands must be completely dressed and all rubbish removed by 8:00pm on Tuesday 20th July 2021

Move-Out Procedures


Thursday 23 September 2021

5:00PM – 9:00PM

  • Show Closure: WAM closes at 4:00pm on THURSDAY 23 SEPTEMBER 2021. At this time, the area will be defined as an exhibition work site, and safety precautions must be taken.
  • All exhibitors MUST wear high visibility vest, enclosed shoes and identification.
  • No Alcohol is to be consumed during the move out.
  • Children are not permitted in the halls or on the loading dock during move out.
  • Exhibitors are not permitted to dismantle stands, remove merchandise or remove boxes from the storage area prior to the official closing of the Exhibition: 5:00pm on THURSDAY 23 SEPTEMBER 2021
  • At approximately 5:30pm on Thursday storage boxes and pallets will be delivered to stands by Agility Fairs & Events using Pallet Jacks and trolleys. Once all storage has been returned at approximately 6.30pm, limited access to Pallet Jacks and trolleys will be available through Agility Fairs & Events.
  • The loading dock will only open once all visitors have left the exhibition, the storage has been returned and when it is considered safe to do so.
  • Vehicles should not queue for dock access until two hours after the end of the exhibition. Exhibitors should also advise their freight companies that they will not gain access onto the loading dock until this time.
  • Please be patient and refrain from walking onto the loading dock during this high traffic period. If exhibitors walk onto the loading dock area, all Pallet Jack activity must stop. This is a directive from WORKCOVER.
  • The Customer Service Desk will be open on Thursday until 5:30pm.
  • Please Note: As removal of walls commences at 6:00pm, please ensure all material is removed by this time. Any items remaining should be packed and placed in the centre of your stand, well clear of the stand wall and clearly marked with: Company name, contact person, Contact phone number, and recipient address details.
  • Trolleys and pallet jacks will be available until approx. 6:30pm
  • It is essential your boxes be marked with the information above. Sometimes during move out freight companies do not pick up goods because information is missing, or freight is moved around.
  • Exhibitors are responsible for the security of their displays and exhibits until removed. Reed Exhibitions will not accept responsibility for the loss of any items.
  • Exhibitors are reminded that goods will be at risk during move out and that stands should not be left unattended until all items and equipment have been collected by the appropriate suppliers.
  • Goods Left: Any exhibit or material remaining after 9:00pm on THURSDAY 23 SEPTEMBER 2021 will be freighted off-site and stored at the exhibitor's expense. No responsibility will be accepted by Reed Exhibitions for the return of these items.

If you have any concerns or special requirements, please contact us at 

Hire & Services

Here is a list of additional Hire and Services Available for Exhibitors


Please click here to see the best accommodation options our travel partner Ozaccom has put together for our exhibitors and visitors.

PO Box 104, RBH Post Office QLD 4029
1800 814 611
+61 7 3854 1507

Operations A-Z

Please click here to view Operations A-Z, a list of Operations Information.

WH&S Rules and Regulations

Why do we need an WH&S Policy?

This policy provides a safe environment for all personnel (organisers, exhibitors, contractors, visitors) involved in Reed Exhibitions events. WH&S is an important initiative and we ask for your support in our safety endeavours.

What is required of Exhibitors?

Simply read the policy document and complete Task 5 acknowledging you have read and understood the WH&S policy to Reed Exhibitions by the due date.

Ensure that all personnel involved in your exhibit read this document and comply with the Reed Exhibition policy and procedures and/or have their own policy/procedures.

During the build-up and breakdown periods, your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in their vicinity. Any violations or concerns regarding any of the above points should be reported to the hall floor manager or to the organising office.

What are the WH&S Procedures?

  • Shell Scheme Exhibitors
    If you have contracted the shell scheme package you are covered within our WH&S policy and are not required to complete the Custom Build/Modified Shell Approval – Form 3. However, if you are planning to contract other services as part of your stand design, it is advised that you ensure that those contractors/suppliers have their own WH&S policy and follow safe practices - this declaration can therefore act as a guide for you in this regard. 
  • Space Only Stands
    If you have elected to contract a space only stand, your stand, walls, signs, floor coverings, etc will need to be constructed and supplied. You are therefore required to complete ALL details within the Custom Build/Modified Shell Approval Task 6.

It is the policy of Reed Exhibitions to endeavour to seek the co-operation of all concerned in order to achieve the highest standards, in all aspects, of health and safety.

Reed Exhibitions, along with each respective venue, has, within its scope of policies, a responsibility to ensure that safe working practices are maintained at all times, which includes ensuring that provision is made whereby persons other than the organiser's or venue employees are reminded of their responsibilities whilst working at the exhibition centre.

As an exhibitor, contractor or agent you have a duty under Work, Health and Safety Legislation to ensure that all personnel, contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant, or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety, but also of others working or attending the vicinity.

Under Work, Health and Safety Legislation all exhibitors and contractors are required to carry out an assessment of the activities involving the use, handling and storage of hazardous substances within the workplace. As such, Reed Exhibitions will undertake an assessment of how any substances used, handled or stored at an exhibition may affect others and if precautions are needed, to ensure that they are put into place.

You are also required to have in your possession a copy of your own Health and Safety policy and a copy of the Health and Safety policy document of each contractor employed by you which may be requested during the exhibition.

More Information
Click here for further information on our Work Health and Safety Policy.

Please COMPLETE your WH&S Policy via your Tasks 5 to confirm your acceptance of our policy. If you have any questions or concerns please contact the event Operations Manager. 

Public Liability

As an exhibitor at an RX Global event we have provided you with Public Liability Insurance.  This is provided at no cost to you. The insurance covers you for $10, 000, 000 AUD Public Liability Insurance. 

It is a federal requirement that you must acknowledge this with a signature to be fully insured and covered.  

Please complete your Public Liability Form from and submit it via Task 6 in the Exhibitor Hub.

It is important that you read the following important documents as they contain information about the terms and conditions applicable to your exhibitors public liability insurance. The folowing are made available to you via Task 6 in the Exhibitor Hub. 

  • Public Liability Policy 
  • Important Distributor Notice